Internal Organizational Capacity

1.1 Set defined job goals

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.2 involve others and Distribute the responsibilities for decision making

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.3 Concerned to get significant task done

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.4 is respected

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.5 allow for staff members to excersis leadership

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.6 the willingness of the staff to take leadership

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.7 the willingness of the staff to express new ideas to those in leadership

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.8 is effective in acquiring and protecting resources

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.9 link MIRAY externally and show its place to peer organization

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.10 practice participatory management

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.11 Flexible and welcome change

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.12 Develop KPI's at departmental levels then cascades them to employees

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.13 Develop team spirit and strengthen relations and understanding between team members

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.14 Delegates authority in a structured manner

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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1.15 Knows its risks and has risk mitigation plans

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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2.1 Clarifies and support MIRAY direction

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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2.2 Provide an adequate framework for carrying out the mission of MIRAY and dealing with external challenges

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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2.3 Respond directly & Appropriately to important trends (social, political , economical )

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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2.4 Operates effectively and efficiently

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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2.5 Takes educated decisions in timely manner

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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2.6 Provides adequate solutions to complex issues

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.1 Undertakes adequate budgetary planning

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.2 budget plans are timely

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.3 budget plan are updated as financial information comes in

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.4 involves department managers in budget preparation and control

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.5 Members of BOD are involved in budget planning and monitoring

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.6 Applied international standard in assessing MIRAY assets , inventory , and infrastructure

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.7 Clear line of authority in Financial descision making

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.8 Human resource are adequate to insure good financial planning

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.9 Funds and donation are properly managed

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.10 Different resources to cover MIRAY expenses

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.11 Decision making totally relies on monitoring and analysis of the ratios of actual to planned budgets.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.12 Reports are provided to senior managers , BOD and funders in a regular basis

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.13 timely financial information is given to those who need it

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.14 Allow department managers to control expenditures

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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3.15 Approved budget and expenditures are communicated to department managers

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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4.1 availability of approved manual of financial authority

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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4.2 auditors of the organization are satisfied with the financial managers controls of cash and assets.

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4.3 the year end date is clearly stated

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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4.4 the BOD reviews financial statements on regular basis

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4.5 the BOD establishes a committee to oversee financial issues.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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5.1 adequate book keeping system

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5.2 adequate staff to record financial information

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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5.3 Balance sheet and income and expense statements are prepared at least quarterly

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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5.4 Procedure to control and record the assets of the organization

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5.5 Cash is well managed to allow MIRAY to benefit from a surplus and minimize the costs of cash shortage

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6.1 set a written plan for each program

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6.2 link between the projects and MIRAY objectives

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6.3 Plans its projects based on the degree of contribution to MIRAY sustainability & Survival

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6.4 Defined the benefits from the project and use it as a tool for planning

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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6.5 Influenced by donors in the planning process

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6.6 Influenced by government in the planning process

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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6.7 Influenced by peer organization in the planning process

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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6.8 Influenced by benificaries in the planning process

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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6.9 Set the project budget based on clear items segregations

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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6.10 Project planning includes an adequate analysis of roles and responsibilities.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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6.11 Project planning includes an adequate analysis of main component cost

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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6.12 Project planning includes an adequate analysis of benefits and expected revenues

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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7.1 Staff support MIRAY to get project or services done to the benificaries

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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7.2 Staff members have good relation with each other

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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7.3 Project team have good problem solving skills

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7.4 Consider health and safety as top priority in project implementation

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7.5 Staff use the resource efficiently to provide a good services

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7.6 Staff members are motivated to work together to get things done

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7.7 Project meeting are productive

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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8.1 adequate evaluation and monitoring system

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8.2 Feedback on performance to the staff

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8.3 Adequate project indicator to review performance

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8.4 Adequate measure to review progress against plans

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8.5 Budget review in a timely fashion

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8.6 Project are reviewed on a regular basis to determine how well they contribute to organizational sustainability

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9.1 Corrective action are taken when difficulties arises

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9.2 Staff members see monitoring and evaluation as ongoing and normal process

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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9.3 Staff recorded the benefits from the project and compare it with the plans

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9.4 compare benificaries satisfaction before and after the project

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.1 have a unified manual for procurement activities

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10.2 link procurement plan with MIRAY budget

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.3 Procurement process is clear

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10.4 Adequate staff to prepare procurement documents

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.5 Adequate Archiving system

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10.6 Easy access to procurement information

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.7 Procedure to solve procurement problems

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.8 Procurement process is linked to Financial system

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.9 Influenced by Donors

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10.10 Influenced by Governmental rules and regulations

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.11 Monitoring and evaluation for the procurement process occurred at least quarterly

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.12 Members of BOD are involved in procurement planning and monitoring

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.13 Have a good data base on suppliers, contractors and consultants

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.14 Procurement plan are updated as new information and agreements comes in

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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10.15 MIRAY staff have good knowledge of the procurement system

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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11.1 links its goals and objectives to MIRAY mission and strategic plan

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11.2 is involved in decision making process and strategic planning

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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11.3 has adequate monitoring and control systems

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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11.4 has an electronic HR management systems

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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11.5 has an adequate record keeping systems

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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11.6 Measures and manages employee performance

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11.7 Introduce and manage change

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11.8 Provides periodical detailed reports needed by management to make decisions

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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11.9 In connection with legal adviser about Human resources conflicts

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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12.1 Links its organization structure to its mission, goals and strategic plan

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12.2 Reviews annually its manpower needs

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12.3 Involves department managers in identifying its future manpower requirements

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12.4 develops a structure that clearly define the roles, support staff linkage and access to other units

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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12.5 develops a structure that ensures proper communication

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12.6 develops a structure that mitigate against duplication of work and overlapping responsibilities

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12.7 develops a structure that easily crossed the departmental lines or division between groups and locations

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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12.8 develops a structure that efficiently support the decentralization and decision making process

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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12.9 develops a structure that provides adequate resources to carry out responsibilities

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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12.10 develops a structure that clarifies functional reporting and relations with regional offices

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12.11 Develops manpower plan

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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12.12 Obtains BOD approval on organizational changes

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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12.13 Informs its staff of the approved organization structure

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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12.14 Provides adequate budget to implement approved manpower plan

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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12.15 Has a constant and adequate system to map appropriate existing staff to jobs

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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13.1 Has clear policies and procedures

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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13.2 Informs its staff of approved policies, procedures and changes thereto

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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13.3 has an awareness program to manage changes

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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13.4 has the appropriate tools to implement policies and procedures

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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14.1 Set Right people in the right jobs

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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14.2 can forecast the current and future demand for Human Resource

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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14.3 knows how and where to find the needed human resource

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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14.4 has appropriate job description for all approved positions

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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14.5 has an appropriate system for selecting candidates

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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14.6 utilizes appropriate individuals for selection process

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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14.7 has appropriate selection material and tests

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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14.8 has a transparency and fair process

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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14.9 has an appropriate record keeping system

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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14.10 has an orientation program

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.1 encourages the staff to continue or learn and develop by providing incentives

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.2 Some one to identify training needs

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.3 training based on the demand

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.4 Assess the training and its effects on the organization performance

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.5 Clear carrier opportunities for the staff.

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.6 a clear link between performance evaluation and training needs

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.7 Cross department transfers

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.8 Computer based training

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.9 Training materials and tools

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.10 Succession plans

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.11 Development programs

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.12 Suitable training, development an succession budget

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.13 Team building initiatives

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.14 proper system to measure training, development and succession plan's effectiveness

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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15.15 method to assess training providers

Degree of importance i How important this criterion or leadership behavior is to the organization’s success and the achievement of its mission and strategy.

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Degree of influence i How much this item or behavior actually affects the association’s operations and its ability to achieve its goals.

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Current capacity i An evaluation of the organization’s current situation against this criterion.

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